We greatly appreciate your interest in our company. Data protection is of particularly high importance to the management of OEC GmbH. Using the OEC GmbH website is generally possible without providing any personal data. However, if an individual wishes to use special services offered by our company via our website, the processing of personal data may become necessary. If the processing of personal data is required and there is no legal basis for such processing, we generally obtain the consent of the affected individual.
The processing of personal data, such as the name, address, email address, or telephone number of an individual, is always carried out in accordance with the General Data Protection Regulation (GDPR) and in compliance with the country-specific data protection regulations applicable to OEC GmbH. Through this privacy policy, our company aims to inform the public about the type, scope, and purpose of the personal data we collect, use, and process. Furthermore, this privacy policy informs affected individuals about the rights to which they are entitled.
As the entity responsible for processing, OEC GmbH has implemented numerous technical and organizational measures to ensure the most comprehensive protection possible for the personal data processed via this website. Nevertheless, internet-based data transmissions can inherently have security vulnerabilities, so absolute protection cannot be guaranteed. For this reason, each affected individual is free to provide personal data through alternative means, such as by telephone.
Definitions
The privacy policy of OEC GmbH is based on the terms used by the European legislator in the enactment of the General Data Protection Regulation (GDPR). Our privacy policy is intended to be easily readable and understandable for both the public as well as our customers and business partners. To ensure this, we would like to first explain the terms used.
In this privacy policy, we use, among others, the following terms:
a) Personal data
Personal data means any information relating to an identified or identifiable natural person (hereinafter referred to as the “data subject”). A natural person is considered identifiable if they can be identified, directly or indirectly, in particular by reference to an identifier such as a name, an identification number, location data, an online identifier, or to one or more specific characteristics that express the physical, physiological, genetic, mental, economic, cultural, or social identity of that natural person.
b) Data subject
A data subject is any identified or identifiable natural person whose personal data is processed by the controller responsible for the processing.
c) Processing
Processing means any operation or set of operations performed on personal data, whether or not by automated means, such as collecting, recording, organizing, structuring, storing, adapting or altering, retrieving, consulting, using, disclosing by transmission, dissemination, or otherwise making available, aligning or combining, restricting, erasing, or destroying.
d) Restriction of processing
Restriction of processing means the marking of stored personal data with the aim of limiting their future processing.
e) Profiling
Profiling means any form of automated processing of personal data consisting of the use of personal data to evaluate certain personal aspects relating to a natural person, in particular to analyze or predict aspects concerning that person’s work performance, economic situation, health, personal preferences, interests, reliability, behavior, location, or movements.
f) Pseudonymization
Pseudonymization means the processing of personal data in such a way that the personal data can no longer be attributed to a specific data subject without the use of additional information, provided that such additional information is kept separately and is subject to technical and organizational measures that ensure the personal data cannot be assigned to an identified or identifiable natural person.
g) Controller or data controller
The controller or data controller is the natural or legal person, authority, institution, or other body that, alone or jointly with others, determines the purposes and means of processing personal data. If the purposes and means of such processing are prescribed by Union law or the law of the Member States, the controller or the specific criteria for its designation may be provided for by Union law or the law of the Member States.
h) Processor
A processor is a natural or legal person, authority, institution, or other body that processes personal data on behalf of the controller.
i) Recipient
A recipient is a natural or legal person, authority, institution, or other body to whom personal data is disclosed, regardless of whether they are a third party or not. However, authorities that may receive personal data in the context of a specific investigation mandate under Union law or the law of the Member States are not considered recipients.
j) Third party
A third party is a natural or legal person, authority, institution, or other body other than the data subject, the controller, the processor, and the persons who, under the direct authority of the controller or processor, are authorized to process the personal data.
k) Consent
Consent means any freely given, specific, informed, and unambiguous indication of the data subject’s wishes by which they, by a statement or by a clear affirmative action, signify agreement to the processing of personal data relating to them.
2. Name und Anschrift des für die Verarbeitung Verantwortlichen
Verantwortlicher im Sinne der Datenschutz-Grundverordnung, sonstiger in den Mitgliedstaaten der Europäischen Union geltenden Datenschutzgesetze und anderer Bestimmungen mit datenschutzrechtlichem Charakter ist die:
OEC GmbH
Vogelbergstr. 20
86441 Zusmarshausen
Deutschland
Tel.: +49 (0) 8291 1886-0
E-Mail: info@oec-gmbh.de
Website: www.oec-gmbh.de
3. Name and address of the Data Protection Officer: The Data Protection Officer of the controller is:
Harry Juraschek
OEC GmbH
Vogelbergstr. 20
86441 Zusmarshausen
Deutschland
Tel.: +49 (0) 8291 1886-0
E-Mail: juraschek@oec-gmbh.de
Website: www.oec-gmbh.de
Any data subject may contact our Data Protection Officer at any time regarding all questions and suggestions related to data protection.
4. Cookies: The websites of OEC GmbH use cookies. Cookies are text files that are placed and stored on a computer system via an internet browser.
Many websites and servers use cookies. Many cookies contain a so-called cookie ID. A cookie ID is a unique identifier of the cookie. It consists of a string of characters through which websites and servers can be associated with the specific internet browser in which the cookie was stored. This allows the visited websites and servers to distinguish the individual browser of the data subject from other browsers that contain different cookies. A specific internet browser can be recognized and identified via the unique cookie ID.
By using cookies, OEC GmbH can provide users of this website with more user-friendly services that would not be possible without setting cookies.
Using a cookie, the information and offerings on our website can be optimized for the user. As mentioned, cookies allow us to recognize users of our website. The purpose of this recognition is to make it easier for users to navigate and use our website. For example, a user of a website that uses cookies does not have to enter their login details each time they visit, because this is handled by the website and the cookie stored on the user’s computer system. Another example is the shopping cart cookie in an online shop. The online shop remembers the items a customer has added to the virtual shopping cart via a cookie.
The data subject can prevent the setting of cookies by our website at any time by configuring the settings of the internet browser they use, thereby permanently objecting to the setting of cookies. Furthermore, cookies that have already been set can be deleted at any time via an internet browser or other software programs. This is possible in all common internet browsers. If the data subject disables the setting of cookies in their browser, not all functions of our website may be fully usable.
5. Collection of general data and information
Each time a data subject or an automated system accesses the OEC GmbH website, a range of general data and information is collected. This general data and information is stored in the server’s log files. The data that may be collected includes: (1) the type and version of the browser used, (2) the operating system used by the accessing system, (3) the website from which an accessing system reached our website (so-called referrer), (4) the subpages that are accessed on our website via the accessing system, (5) the date and time of access to the website, (6) an internet protocol (IP) address, (7) the internet service provider of the accessing system, and (8) other similar data and information used for security purposes in the event of attacks on our information technology systems.
When using this general data and information, OEC GmbH does not draw any conclusions about the data subject. Rather, this information is needed to (1) deliver the contents of our website correctly, (2) optimize the contents of our website as well as the advertising for it, (3) ensure the continuous functionality of our information technology systems and the technology of our website, and (4) provide law enforcement authorities with the information necessary for prosecution in the event of a cyberattack. These anonymously collected data and information are therefore analyzed by OEC GmbH both statistically and with the aim of improving data protection and data security within our company, ultimately ensuring an optimal level of protection for the personal data we process. The anonymous data from the server log files are stored separately from any personal data provided by a data subject.
6. Routine deletion and blocking of personal data
The controller processes and stores the personal data of the data subject only for as long as is necessary to achieve the storage purpose or insofar as it has been provided for by the European legislator or another legislator in laws or regulations to which the controller is subject.
If the storage purpose no longer applies or a storage period prescribed by the European legislator or another competent legislator expires, the personal data is routinely blocked or deleted in accordance with legal requirements.
7. Rights of the data subject
a) Right of confirmation
Every data subject has the right granted by the European legislator to request from the controller confirmation as to whether personal data concerning them is being processed. If a data subject wishes to exercise this right of confirmation, they may contact our Data Protection Officer or another employee of the controller at any time.
b) Right of access
Every data subject whose personal data is processed has the right granted by the European legislator to obtain from the controller, at any time and free of charge, information about the personal data stored about them and a copy of this information. Furthermore, the European legislator has granted the data subject the right to be informed of the following:
the purposes of the processing
the categories of personal data being processed
the recipients or categories of recipients to whom the personal data have been or will be disclosed, in particular recipients in third countries or international organizations
where possible, the intended period for which the personal data will be stored, or, if not possible, the criteria used to determine that period
the existence of a right to rectification or erasure of the personal data concerning them, or to restriction of processing by the controller, or of a right to object to such processing
the existence of a right to lodge a complaint with a supervisory authority
where the personal data were not collected from the data subject: all available information about the source of the data
the existence of automated decision-making, including profiling, pursuant to Article 22(1) and (4) GDPR, and — at least in those cases — meaningful information about the logic involved as well as the significance and the envisaged consequences of such processing for the data subject
Furthermore, the data subject has the right to obtain information about whether personal data has been transferred to a third country or to an international organization. If this is the case, the data subject also has the right to be informed about the appropriate safeguards related to the transfer.
If a data subject wishes to exercise this right of access, they may contact our Data Protection Officer or another employee of the controller at any time.
c) Right to rectification
Every data subject whose personal data is processed has the right granted by the European legislator to request the immediate correction of inaccurate personal data concerning them. Furthermore, the data subject has the right, taking into account the purposes of the processing, to request the completion of incomplete personal data — including by means of a supplementary statement.
If a data subject wishes to exercise this right to rectification, they may contact our Data Protection Officer or another employee of the controller at any time.
d) Right to erasure (right to be forgotten)
Every data subject whose personal data is processed has the right granted by the European legislator to request that the controller immediately erase personal data concerning them, provided that one of the following reasons applies and insofar as the processing is not necessary:
The personal data were collected or otherwise processed for purposes for which they are no longer necessary.
The data subject withdraws their consent on which the processing was based pursuant to Art. 6(1)(a) GDPR or Art. 9(2)(a) GDPR, and there is no other legal basis for the processing.
The data subject objects to the processing pursuant to Art. 21(1) GDPR, and there are no overriding legitimate grounds for the processing, or the data subject objects to the processing pursuant to Art. 21(2) GDPR.
The personal data have been unlawfully processed.
The erasure of personal data is required to comply with a legal obligation under Union law or the law of the Member States to which the controller is subject.
The personal data have been collected in relation to information society services offered pursuant to Art. 8(1) GDPR.
If one of the above reasons applies and a data subject wishes to request the deletion of personal data stored by OEC GmbH, they may contact our Data Protection Officer or another employee of the controller at any time. The Data Protection Officer of OEC GmbH or another employee will ensure that the deletion request is carried out immediately.
If the personal data have been made public by OEC GmbH and our company, as the controller, is obliged to erase the personal data pursuant to Art. 17(1) GDPR, OEC GmbH will, taking into account the available technology and implementation costs, take appropriate measures, including technical measures, to inform other controllers who are processing the published personal data that the data subject has requested the deletion of all links to these personal data or of copies or replications of these personal data, insofar as the processing is not required. The Data Protection Officer of OEC GmbH or another employee will take the necessary action on a case-by-case basis.
e) Right to restriction of processing
Every data subject whose personal data is processed has the right granted by the European legislator to request the controller to restrict the processing if one of the following conditions applies:
The accuracy of the personal data is contested by the data subject, for a period that allows the controller to verify the accuracy of the personal data.
The processing is unlawful, the data subject objects to the erasure of the personal data, and instead requests the restriction of their use.
The controller no longer needs the personal data for the purposes of processing, but the data subject requires them for the establishment, exercise, or defense of legal claims.
The data subject has objected to the processing pursuant to Art. 21(1) GDPR, and it has not yet been determined whether the legitimate grounds of the controller override those of the data subject.
If one of the above conditions applies and a data subject wishes to request the restriction of personal data stored by OEC GmbH, they may contact our Data Protection Officer or another employee of the controller at any time. The Data Protection Officer of OEC GmbH or another employee will arrange for the restriction of processing.
f) Right to data portability
Every data subject whose personal data is processed has the right granted by the European legislator to receive the personal data concerning them, which they have provided to a controller, in a structured, commonly used, and machine-readable format. They also have the right to transmit these data to another controller without hindrance from the controller to whom the personal data were provided, provided that the processing is based on consent pursuant to Art. 6(1)(a) GDPR or Art. 9(2)(a) GDPR, or on a contract pursuant to Art. 6(1)(b) GDPR, and the processing is carried out by automated means, unless the processing is necessary for the performance of a task carried out in the public interest or in the exercise of official authority vested in the controller.
Furthermore, when exercising their right to data portability pursuant to Art. 20(1) GDPR, the data subject has the right to request that the personal data be transmitted directly from one controller to another, insofar as this is technically feasible and provided that the rights and freedoms of other persons are not adversely affected.
To assert the right to data portability, the data subject may at any time contact the data protection officer appointed by OEC GmbH or another employee.
g) Right to object
Every person affected by the processing of personal data has the right granted by the European legislator to object at any time, on grounds relating to their particular situation, to the processing of personal data concerning them which is based on Article 6(1)(e) or (f) GDPR. This also applies to profiling based on these provisions.
OEC GmbH will no longer process the personal data in the event of an objection, unless we can demonstrate compelling legitimate grounds for the processing which override the interests, rights and freedoms of the data subject, or the processing serves the assertion, exercise or defense of legal claims.
OEC GmbH will no longer process the personal data in the event of an objection, unless we can demonstrate compelling legitimate grounds for the processing which override the interests, rights and freedoms of the data subject, or the processing serves the assertion, exercise or defense of legal claims.
Furthermore, the data subject has the right to object, on grounds relating to their particular situation, to the processing of personal data concerning them which is carried out at OEC GmbH for scientific or historical research purposes or for statistical purposes pursuant to Article 89(1) GDPR, unless such processing is necessary for the performance of a task carried out in the public interest.
To exercise the right to object, the data subject may contact the data protection officer of OEC GmbH or another employee directly. Furthermore, in the context of the use of information society services, notwithstanding Directive 2002/58/EC, the data subject is free to exercise their right to object by automated means using technical specifications.
h) Automated decisions in individual cases including profiling
Every person affected by the processing of personal data has the right granted by the European legislator not to be subject to a decision based solely on automated processing — including profiling — which produces legal effects concerning them or similarly significantly affects them, unless the decision (1) is necessary for entering into, or performance of, a contract between the data subject and the controller, or (2) is authorized by Union or Member State law to which the controller is subject and which also lays down suitable measures to safeguard the data subject’s rights and freedoms and legitimate interests, or (3) is based on the data subject’s explicit consent.
If the decision (1) is necessary for entering into, or the performance of, a contract between the data subject and the controller, or (2) is based on the data subject’s explicit consent, OEC GmbH shall implement suitable measures to safeguard the data subject’s rights and freedoms and legitimate interests, which include at least the right to obtain human intervention on the part of the controller, to express their point of view and to contest the decision.
If the data subject wishes to exercise rights concerning automated decisions, they may contact our data protection officer or another employee of the controller responsible for the processing at any time.
i) Right to withdraw a data protection consent
Every data subject whose personal data is processed has the right granted by the European legislator to withdraw consent to the processing of personal data at any time.
Möchte die betroffene Person ihr Recht auf Widerruf einer Einwilligung geltend machen, kann sie sich hierzu jederzeit an unseren Datenschutzbeauftragten oder einen anderen Mitarbeiter des für die Verarbeitung Verantwortlichen wenden.
8. Data protection in applications and the application process
The controller collects and processes the personal data of applicants for the purpose of managing the application process. The processing may also be carried out electronically. This is particularly the case if an applicant submits the corresponding application documents electronically, for example by e-mail or via a web form on the website, to the controller. If the controller concludes an employment contract with an applicant, the transmitted data will be stored for the purpose of managing the employment relationship in compliance with legal requirements. If no employment contract is concluded with the applicant, the application documents will be automatically deleted two months after notification of the rejection decision, unless deletion is prevented by other legitimate interests of the controller. Other legitimate interests in this sense include, for example, the obligation to provide evidence in proceedings under the General Equal Treatment Act (AGG).
9.
Legal basis of processing
Art. 6(1)(a) GDPR serves as the legal basis for processing operations in our company where we obtain consent for a specific processing purpose. If the processing of personal data is necessary for the performance of a contract to which the data subject is a party, as is the case, for example, with processing operations necessary for the delivery of goods or the provision of other services or consideration, the processing is based on Art. 6(1)(b) GDPR. The same applies to processing operations that are necessary for the implementation of pre-contractual measures, such as in cases of inquiries regarding our products or services. If our company is subject to a legal obligation that requires the processing of personal data, such as for the fulfillment of tax obligations, the processing is based on Art. 6(1)(c) GDPR. In rare cases, the processing of personal data may be necessary to protect the vital interests of the data subject or another natural person. This would be the case, for example, if a visitor in our company were injured and their name, age, health insurance data, or other vital information needed to be passed on to a doctor, hospital, or other third parties. In such cases, the processing would be based on Art. 6(1)(d) GDPR. Finally, processing operations may be based on Art. 6(1)(f) GDPR. This legal basis applies to processing operations that are not covered by any of the aforementioned legal bases, where the processing is necessary to safeguard a legitimate interest of our company or a third party, provided that the interests, fundamental rights, and freedoms of the data subject do not override them. Such processing operations are particularly permitted because they are explicitly mentioned by the European legislator, who considered that a legitimate interest could be assumed, for example, if the data subject is a customer of the controller (Recital 47, sentence 2 GDPR).
10. Legitimate interests in the processing pursued by the controller or by a third party
If the processing of personal data is based on Art. 6(1)(f) GDPR, our legitimate interest is the conduct of our business activities for the benefit of the well-being of all our employees and our shareholders.
11. Duration for which the personal data will be stored
The criterion for the duration of the storage of personal data is the respective statutory retention period. After the expiration of this period, the corresponding data is routinely deleted, provided it is no longer required for the performance or initiation of a contract.
12. Legal or contractual provisions for the provision of personal data; necessity for the conclusion of a contract; obligation of the data subject to provide the personal data; possible consequences of non-provision
We inform you that the provision of personal data is partly legally required (e.g., tax regulations) or may also result from contractual provisions (e.g., information about the contracting party). In some cases, it may be necessary for the conclusion of a contract that a data subject provides us with personal data, which must then be processed by us. For example, the data subject is obliged to provide us with personal data if our company concludes a contract with them. A failure to provide the personal data would result in the contract not being concluded with the data subject. Before providing personal data, the data subject must contact our Data Protection Officer. Our Data Protection Officer will inform the data subject on a case-by-case basis whether the provision of personal data is legally or contractually required, or necessary for the conclusion of a contract, whether there is an obligation to provide the personal data, and what the consequences of not providing the personal data would be.
13. Existence of automated decision-making
As a responsible company, we refrain from automated decision-making or profiling.
14. Google Webfonts
This website uses fonts, so-called Google Fonts, provided by Google LLC, 1600 Amphitheatre Parkway, Mountain View, CA 94043, USA. By embedding these fonts, your IP address is transmitted to Google LLC in order to retrieve the fonts from their servers. The company’s privacy policy can be found here: https://www.google.com/policies/privacy/, Opt-Out: https://adssettings.google.com/authenticated.
15. Google Maps
We embed maps from the “Google Maps” service provided by Google LLC, 1600 Amphitheatre Parkway, Mountain View, CA 94043, USA, on this website to provide users with information about the location of OEC GmbH. The data processed may include users’ IP addresses and location data, which, however, are not collected without their consent (usually given through the settings of their device). The data processing may take place in the USA. The privacy policy can be found at: https://www.google.com/policies/privacy/, Opt-Out: https://adssettings.google.com/authenticated.
This privacy policy, with the exception of sections 14 and 15, was created using the privacy policy generator of DGD Deutsche Gesellschaft für Datenschutz GmbH, which acts as an Data Protection Officer for Upper Bavaria, in cooperation with data protection lawyers of the firm WILDE BEUGER SOLMECKE | Rechtsanwälte.
Please refer to our document for detailed information: Information Obligation – GDPR